Total Program Management

PTAs and PTOs are often challenged to offer a robust After-School Enrichment program because the volunteer responsibilities associated with running a successful program often feel like a full time job. Basic responsibilities like planning, marketing, and accounts payable can fall to the wayside. Little Scholars can help.

Little Scholars will manage responsibilities associated with running the After-School Enrichment program and provide on-site presence. Vendor selection, registration, roster creation, attendance reconciliation, and student dismissal.

Total Program Management is a comprehensive solution where Little Scholars assumes management of your after-school enrichment programs, eliminating the need for an in-house PTA volunteer to coordinate the program.

Little Scholars will:

  • Provide an On – Site Coordinator who will oversee the program daily
  • Work with reputable vendors to create a schedule of classes to be offered
  • Create a registration page and provide your school a link for parents
  • Manage student registration
  • Create rosters for each class
  • Manage weekly attendance
  • Communicate with parents
  • Manage vendor payments

Little Scholars’ On-Site Coordinator will:

  • Serve as the on-site presence once occupied by a PTA volunteer
  • Print copies of rosters for every class and provide copies to each class teacher
  • Reconcile rosters using absentee & early dismissal lists and provide this information to the appropriate teachers
  • Assure a timely start to the program
  • Check in with teachers to ensure needs are met
  • Report any daily issues or concerns back to Little Scholars so that quick solutions can be enacted
  • Supervise an orderly and safe dismissal
  • Ensure classrooms are returned to their original condition

Role of your school:

  • Market programs to students and their families:
    • Send out email blasts promoting the programs and providing a link to register
    • Send home flyers or stickers with students as a reminder to register
  • Advertise programs via the school’s social media accounts
  • Determine scholarship offerings if applicable
  • Provide Little Scholars space at your school to run a successful program
  • Provide Little Scholars with a list of rules and procedures you wish followed

For more information, please contact Sandy Bralley at sbralley@littlescholarsllc.com or 804-447-4095.